DATA USE POLICY
- CYIM tools users-
What does it mean ?
We (CYIM) collect, use, analyse, transmit, delete (etc.) your personal data as part of our professional activity.
This allows us in particular to manage and secure the accesses to our tools and applications for our users.
Personal data : these are your last name, first name, IP address, navigation datas, email ad-dress, phone number etc.
This exploitation is subject to a regulation that implies :
And what about the Data Use Policy ?
It allows us to explain to you :
Our engagements with your data.
How are we using your data.
What are your rights on your data.
1 / WHAT ARE OUR ENGAGEMENTS REGARDING YOUR DATAS ?
REFERENCE
We have appointed a person in charge of monitoring compliance with your rights and our obligations.
It is your privileged point of contact for all questions relating to personal data.
Get in touch here.
SPECIFIC OBJECTIVES
We collect and use your data to fulfil specific purposes.
We inform you of these objectives.
Your data is used
exclusively for these purposes.
LIMITED COLLECTION
We only collect data that is exclusively to our goals
We do not collect any sensitive data (eg data related to health, religion, political opinions etc.)
IDENTIFIED RECIPIENTS
We have precisely identified the people to whom we communi-cate your data (eg our technical service pro-viders) in order to be able to control them on this point.
We have concluded agreements with these people to secure your data
LIMITED CONSERVATION
We keep your data for a limited and reasonable period, in particular with regard to the objectives pursued or any legal obligations.
At the end of this period, your data will be returned to you or deleted.
SECURED DATAS
2 / WHAT DO WE DO WITH YOUR DATA ?
| WHY Are we using your data ? |
WHAT data do we use ? | WHAT is the legal basis of this collection ? | FROM WHERE Does your data come from ? |
WHO Is using your data ? |
HOW LONG are your data kept* ? |
|---|---|---|---|---|---|
|
Management of user access to CYIM tools via the centralized authentication system "MY AC-COUNT" Unique management of User access to CYIM tools, regardless of the identity of the client on whose behalf the tool is made available to the User. |
Surname, first name, personal email address, your professional email address |
My Account Form |
CYIM's legitimate interest: to allow simplified man-agement of Users' access to its tools. |
CYIM and its service providers |
As long as the User participates in events of CYIM's client(s) and then 5 years from his last participation. |
|
Management of incident tickets Answer to requests for assistance from Users related to their use of CYIM tools. |
Surname, First name, Contact email address, object of the request |
Data collected directly from the Users |
CYIM's and our clients legitimate interest : Allow optimal use of its tools and the smooth running of the services entrusted to it by the customer. |
CYIM and its service providers |
During CYIM's commercial relationship with the customer(s) to which the User reports. Then 5 years in intermediate archiving from the end of this commercial relationship. |
|
Autocompletion system (sites for submitting scientific abstracts / electronic posters) The person who has submitted a contribution on the submission site and who, to inform the Author or Co-Authors of said contribution, begins to type the names / first names of the latter, will be offered, thanks to an autocompletion system, a list of Authors / Co-authors already filled in, according to the letters they typed. |
Surname(s), first name(s), Professional contact information |
Data provided di-rectly by the Author or by the Co-author or Data communicated by another co-author |
Legitimate interest of CYIM and its customers: Allow better functioning of the tool by guaranteeing in particular a single orthog-raphy per informed person (and therefore a better quality of the client's event program). Access to data other than first and last names (eg email address) also makes it possible to distinguish homonyms. |
CYIM and its service providers |
As long as CYIM is required to keep the Personal Data of the Author and / or Co-Author on behalf of its client. |
|
Reuse of Personal Data of Participants in the context of other events in which these people participate and during which CYIM operates |
Photography |
Directly from the speaker or data communicated by the CYIM Customer |
CYIM's legitimate interest: saving time for CYIM and for speakers who do not need to be photographed at each congress they at-tend to illustrate the pro-gram.
|
CYIM and its service providers. |
5 years from the collection of the photograph, then deletion. |
* We are likely to keep certain data longer in order to meet our legal or regulatory obligations, and in order to allow us to exercise or demonstrate a right.
In some cases, your data may be accessible and / or stored in countries outside the European Union.
We have taken care to precisely identify these transfers and to protect them by taking all necessary measures in this direction, in accordance with the regulations in force.
3 / WHAT RIGHTS DO YOU HAVE OVER YOUR DATA ?
I have the right to know if CYIM uses data concerning me.
I have the right to know what data it is.
I have the right to know how CYIM uses my data.
At my request,
CYIM must rectify any data about me which is inaccurate.
CYIM must complete all data about me which is incomplete.
In this case, I have the right to withdraw my consent at any time, in a simple way.
If it is done for prospecting and profiling purposes, I can refuse this use at any time, without any conditions.
Apart from these cases, I can refuse that CYIM uses my data, under certain conditions..
I have the right to retrieve the data I have provided to CYIM in a readable and structured format.
I can ask CYIM to send my data to the person of my choice.
In the event of automated decision-making, I have the right to be informed, to know the logic, behind the decision, to challenge the latter, to request the intervention of a human being to reconsider the decision.
At address 3 Place de Fontenoy
TSA 80715 - 75334 PARIS CEDEX 07
By calling the private individuals service
HOW TO EXERCISE MY RIGHTS ?
To exercise your rights over your data, it's very simple, you just need to contact CYIM and its Personal Data Protection Office :
By post : CYIM, Référent protection des données,
46D Rue Louis Kerautret Botmel,
35000 Rennes
By email : dataprivacy@cyim.com
By phone : +33 2 99 22 83 40
We will process your request as soon as possible!
We draw your attention to the fact that if it is not possible for us to verify your identity otherwise, we will be obliged to ask you for proof of identity. However, the retention period of this document is also limited.